The Trail & District Chamber of Commerce (TDCOC) is seeking a full time Executive Assistant/Membership Manager to join our team. 

The TDCOC is a strategic partner and a valuable resource for businesses in our thriving community. We advocate for the business community to support and encourage successful growth and development. Founded in 1900, the TDCOC is one of the longest standing business advocacy organizations in Canada. The TDCOC is driven to connect our members to business, education, benefits and all levels of government through leadership, support and adaptability.

Job Description:

The role involves supporting the Executive Director in daily operations, helping organize the organization’s activities, and maintaining high-quality membership service.

Key Responsibilities:

• Preparing reports
• Grant applications
• Committee agendas and minutes
• Using membership management software for serving members
• Generating statistical reports
• Contributing to membership growth and retention
• Collecting data for reporting
• Collaborating with stakeholders, partners, and the community
• Engaging in professional development through various training platforms
• Managing the POS system
• Processing bank deposits
• Liaising with bookkeeping
• Providing excellent customer service
• Maintaining a clean and safe reception area and the Interpretive Centre
• Following Chamber procedures
• Coordinating with staff and contractors

Job Skills & Requirements:

• Demonstrating dependability in completing tasks and meeting deadlines.
• Ensuring accuracy in work, especially in reports and data collection.
• Maintaining an optimistic and proactive approach in all situations.
• Handling sensitive information with discretion and professionalism.
• Strong verbal and written communication skills
• Professional and Polished Presentation both in appearance and behavior.
• Customer and Client Relations
• Multitasking and Prioritization to meet organizational needs.

The employee will receive continuous training from the Executive Director. Various training modules offered through different platforms. Supervision will be provided both in person and virtually, ensuring consistent support and development throughout the placement. The employee will gain invaluable work experience by learning essential professional skills while working with a membership-based organization. This experience will provide the opportunity to build both professional and personal growth.

We thank everyone for applying but will only be contacting those shortlisted for interviews.